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© SAP AG
CASE STUDY
Product
SAP ERP
G.B.I.
Release 6.07
Level
Undergraduate
Graduate
Beginner
Focus
Materials Management
Authors
Bret Wagner
Stefan Weidner
Version
2.30
Last Change
August 2013
MOTIVATION
The data entry requirements in the
materials management exercises
(MM 1 through MM 5) were
minimized because much of the
data was stored in the SAP
system. This stored data, known
as master data, simplifies the
processing of business
transactions.
In the procurement process, we
used master data for vendors,
materials (products we purchased)
to simplify the procurement
process.
In this case study, we will create
the master data for a new vendor
and a new trading good.
PREREQUISITES
Before you use this case study, you
should be familiar with navigation in
the SAP system.
In order to successfully work through
this case study, it is not necessary to
have finished the MM exercises (MM
1 through MM 5). However, it is
recommended.
NOTES
This case study uses the Global Bike
Inc. (G.B.I.) data set, which has
exclusively been created for SAP UA
global curricula.
Materials Management (MM)
Case Study
This case study explains an integrated materials management process in
detail and thus fosters a thorough understanding of each process step and
underlying SAP functionality.
© SAP AG Page 2
CASE STUDY
Process Overview
Learning Objective Understand and perform a purchasing process cycle Time 140 min
Scenario In order to process a complete purchasing process you will take on different roles
within the GBI company, e.g. purchasing agent, warehouse worker, accounting clerk. Overall,
you will be working in the Materials Management (MM) and the Financial Accounting (FI)
departments.
Employees involved Joyce Hausman (Contract Administrator)
Sandeep Das (Warehouse Supervisor)
Sergey Petrov (Warehouse Employee)
Wilton Saban (Inventory Supervisor)
Alberto Conti (Technical Office Assistant)
Aura Maxwell (Buyer)
Tatjana Karsova (Receiving Clerk)
Silvia Cassano (Accounts Payable Specialist)
Shuyuan Chen (Chief Accountant)
Before you start the purchasing process you create a new vendor (Mid-
West Supply) in Lincoln. Then, you create a new master record for a
trading good (Chain Lock) in the system. After checking the stock (empty)
you are starting the procurement process by creating a purchase requisition.
Then, you generate a request for quotations and enter the quotations from
various vendors – including your new vendor. After evaluating and
accepting the quotation of Mid-West Supply you create a purchase order
referencing the RFQ. Then, you will post the goods receipt and verify the
physical receipt in stock. After creating two partial invoices you will post
the payments to the vendor and review the G/L accounts.
The graphic below displays the complete process (20 tasks).
Process description
© SAP AG Page 3
CASE STUDY
Create New Vendor
Task Create a new vendor. Time 10 min
Short Description Use the SAP Easy Access Menu to create a new vendor (Mid-West Supply).
Name (Position) Joyce Hausman (Contract Administrator)
Vendors are established in both accounting and purchasing. The vendor
master record requires three views – general, accounting, and purchasing in
order to be active. Vendors can be created centrally meaning that all views
are generated concurrently or responsibility can be distributed to
accounting and purchasing for creating and maintaining their respective
views. In this case study, central creation will be used to enter all of the
needed data. In this way, this vendor record will contain all of the
information necessary to conduct business transactions.
Vendor master
To create a new vendor, follow the menu path:
Logistics ► Materials Management ► Purchasing ► Master Data ►
Vendor ► Central ► Create
This will produce the following screen.
Menu path
Leave the vendor field blank. The system will generate a new number.
Enter US00 for Company Code, US00 for Purchasing organization, and
KRED as Account Group. Then, click on .
US00
US00
KRED
In the Create Vendor: Address screen, select Company as Title, enter Mid-
West Supply as Name, and your number (###) for Search term. As Street
enter 335 W Industrial Lake Dr, as Postal code enter 68516, and Lincoln
for City. Further specify US (Country) and NE (Region). As
communication language choose English. Compare your entries with the
screen shown below.
Company
Mid-West Supply
###
335 W Industrial Lake Dr
68528 Lincoln
US
NE
English
© SAP AG Page 4
CASE STUDY
Then, click on or until you see the Create Vendor: Control screen.
In the Create Vendor: Control screen, in the Tax information field group
enter 12-3456### as Tax Number 2 – remember to replace ### with your
number. Confirm your entry and skip the next screen (Create Vendor:
Payment transactions) by clicking or twice.
12-3456###
In the Create Vendor: Accounting information Accounting screen, enter
Recon. Account 300000. Then click on or .
300000
In the Create Vendor: Payment transactions Accounting screen, enter Payt
Terms 0001, and select Chk double inv. Then click on or .
0001
Chk double inv.
In the Create Vendor: Correspondence Accounting screen, enter your
name as Clerk at vendor. Then click on or .
your name
In the Create Vendor: Purchasing data screen, enter USD as Order currency
and 0001 for Terms of paymnt. Then click on or .
USD
0001
There is no data to be entered in the Create Vendor: Partner functions
screen.
Click on to save your vendor master record. The system will
automatically assign a unique number for your vendor.
Vendor master number
Click on the exit icon to return to the SAP Easy Access screen.
© SAP AG Page 5
CASE STUDY
Create Material Master for Trading Goods
Task Create material masters for trading goods. Time 15 min
Short Description Use the SAP Easy Access Menu to create a trading good master record for a
chain lock in the Wholesale distribution channel.
Name (Position) Sandeep Das (Warehouse Supervisor)
To create a trading good material master record, follow the menu path:
Logistics ► Materials Management ► Material Master ► Material ►
Create (Special) ► Trading Goods
This will produce the following screen.
Menu path
In the Material field, type in CHLO1### (replace ### with your number)
and select Retail as an Industry sector. Then, click on or press Enter.
CHLO1###
Retail
On the next screen, select the following views by clicking on the square in
front of the respective rows:
- Basic Data 1 - MRP 1
- Sales: Sales Org. Data 1 - MRP 2
- Sales: Sales Org. Data 2 - MRP 3
- Sales: General/Plant Data - General Plant Data/Storage 1
- Purchasing - Accounting 1
Also, select Create views selected. Then, click on .
Basic Data 1
Sales: Sales Org. Data 1
Sales: Sales Org. Data 2
Sales: General/Plant Data
Purchasing
MRP 1
MRP 2
MRP 3
General Plant Data / St. 1
Accounting 1
Create views selected
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