Office 365协作应用开发指南：云端协同工作详解

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《初级Office 365协作应用开发指南》（Beginning Office 365 Collaboration Apps）是一本深入探讨如何在Microsoft云环境中有效工作和构建协作应用的专业书籍。作者Ralph Mercurio以其丰富的经验和专业知识，为读者提供了一手的教程，旨在帮助读者理解和掌握利用Office 365这一强大的协作工具集进行项目管理和团队合作的方法。本书主要关注以下几个关键知识点： 1. **Office 365平台概述**：首先，作者介绍了Office 365的架构、服务组件以及其在云计算中的地位，让读者对整体环境有清晰的认识，包括Exchange Online、SharePoint Online、Teams、OneDrive for Business等核心组件的功能和应用场景。 2. **协作应用开发基础**：涵盖了如何利用Office 365的API和开发工具（如Power Apps、Power Automate和Power BI），设计和构建定制化的应用程序，以支持远程办公、实时协作和信息共享。 3. **安全与合规性**：书中强调了在云环境中处理敏感数据时，如何遵循法规和最佳实践，确保数据安全，如使用多因素认证、加密以及合规的数据管理策略。 4. **用户体验设计**：讨论了如何创建用户友好的界面和交互设计，提高协作效率，同时考虑不同用户的个性化需求。 5. **团队协作与沟通技巧**：介绍了如何利用Microsoft Teams进行高效的团队协作，包括创建虚拟会议、频道管理、文件共享和即时消息等功能的运用。 6. **案例研究与实战示例**：书中包含多个实际项目的案例分析，通过具体的步骤指导读者如何将理论知识应用到实际开发过程中，以便于理解和快速上手。 7. **持续集成和部署**：讲解了如何将开发过程自动化，确保代码质量和快速迭代，包括使用Azure DevOps等Microsoft云服务。 8. **未来趋势与展望**：书中还探讨了Office 365协作应用开发的最新趋势，如AI集成、机器学习和物联网(IoT)应用的可能性，以及如何适应不断变化的技术环境。《初级Office 365协作应用开发指南》是一本既实用又全面的资源，不仅适合IT专业人士提升Office 365技能，也适合企业管理员和开发者寻求提升团队协作效能的解决方案。通过阅读本书，读者可以了解到如何充分利用Office 365的各种工具来提升工作效率，建立更加连贯和高效的工作流程。

How This Book Is Structured

This book is organized by chapters, with each chapter introducing a particular

collaboration app in Office 365. This was done on purpose because it will allow you to read

the chapters that interest you most or that cover the application you are currently using—

without the need to read the entire book cover to cover. This book includes step-by-step

instructions, images, tables, and examples detailing the features of each application.

Chapter 1: Introduction toOffice 365

This chapter introduces you to the concept of Office 365 and SaaS.It also guides you

through creating an Office 365 Trial account if needed.

Chapter 2: SharePoint

This chapter provides an overview of creating lists, libraries, and sites. It also introduces

some of the basic principles such as list/library columns, metadata, views, and the

available templates to use.

Chapter 3: OneDrive

This chapter covers OneDrive and how to navigate around OneDrive and use it effectively

to manage your files. This chapter also shows how to create Office files within OneDrive

and how to share files with users.

Chapter 4: Office 365 Groups

This chapter discusses the components of an Office 365 group as well as how to create

and maintain a group. It also shows you how to manage users and invite external users.

Chapter 5: Teams

This chapter introduces Teams and provides a functional understanding of the

application. You learn how to navigate within Teams and understand the interface. This

chapter also discusses creating teams, channels, and using some of the basic functions

included in Teams.

InTroduCTIon

R. Mercurio, Beginning Office 365 Collaboration Apps, https://doi.org/10.1007/978-1-4842-3849-3_1

CHAPTER 1

Welcome toOffice 365

Welcome to Beginning Office 365 Collaboration Apps. My intention with this book is

to introduce the concepts behind Office 365, how it works, and what it can offer you

regarding functionality, collaboration, and ease of use. There are many applications

within Office 365, and I will focus on the specific applications that foster collaboration,

dedicating a chapter to each.

In this book, I will discuss SharePoint, OneDrive, Teams, Office, and a few other

applications which make up Office 365. I will also introduce two relatively new

applications from Microsoft: Stream and Flow. Microsoft Stream is a video sharing and

collaboration application; Flow connects workflow actions across a majority of Office 365

and external applications.

In this chapter, I will approach Office 365 from a very high level, including a

perspective on collaboration and how it has evolved throughout the years. It is important

to understand and acknowledge the past and present as Office 365 lays the foundation

for collaboration in the future. I will also discuss how to set up an Office 365 account

so that you can experiment and follow along. I am a firm believer in doing as opposed

to reading because it reinforces the content and allows you to become familiar and

confident in the interface and nuances of Office 365.

Collaboration intheWorkplace

Collaboration has changed over the years from a rigid structure to a more flexible model

that embraces technology and allows information workers to have more freedom and

control over getting their work completed. Microsoft classifies information workers as

employees who consume and create content. This includes nearly every department

of an organization; some examples of content are budgets, employee records, project

documents, technical guides, and forms. With that, not all companies embrace the

model and prefer (sometimes strongly) that employees report to a company office

location to perform their duties.

Technology is supposed to make our lives easier and allow us to spend more time on

the things we want to do. If you look around, there are apps and services that accomplish

this goal, from Amazon Prime to Netflix to Uber to being able to scan your boarding

passes at your departure gate. These applications save you money, allow you to consume

video content on demand, and let you order a car service and know the cost and route

ahead of time. These applications didn’t exist years ago, so you would have ordered from

a catalog, watched whatever movie HBO was showing on Saturday night, and waited

without much luck for a taxi in NewYork City.

As technology has evolved outside the workplace and made our lives arguably easier,

technology has also evolved inside the workplace. In today’s workplace, you can have

a video conference with someone halfway around the world and see and hear them in

high definition. You can also search and retrieve email messages from years ago or get

your mail on your mobile device with all the bells and whistles you expect.

Part of the allure of Office 365 is that the content you are interested in is searchable

and relevant. Think back 20 years ago and how you found information before the

introduction of search engines, notably Google. To think I once used Microsoft Encarta

or asked for a ride to the library to access their collection of Encyclopedia Britannica

volumes, it boggles my mind to this day. Now Office 365 is capable of searching across

e-mail, SharePoint, OneDrive and the other applications to ensure you find the relevant

item; it is even capable of searching within the document to improve its relevancy.

As with anything, there is always a downside. Take a look at your phone. How many

apps are on there that you haven’t used in a while? How many apps have not worked

as claimed or have some limitations? How many apps have failed or stopped working

entirely because you upgraded the OS of the phone?

In some cases, a VPN is still required to access large systems such as an ERP system,

billing system, and custom-built applications that aren’t exposed outside of the company

through a proxy or some other means. I won’t touch base on Azure, which is another

Microsoft Offering for companies looking to use IaaS (Infrastructure as a Service). Azure

has the ability expose internal URLs to the outside in a safe way without exposing the

company to vulnerabilities.

Today’s collaboration tools allow for sharing of information, which ultimately

improves processes, boosts the bottom line, and delivers well-executed projects.

Individuals working in a silo can’t bounce ideas off each other or seek out other

experienced individuals and so must bear the cost of a poorly executed project.

Chapter 1 WelCome tooffiCe 365

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