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Business Process Procedure
IM.1 Using WM – Goods Receipt
Processing
Goods Receipt Processing
A purchase order has been created and maintained in the system. When a receipt is entered in SAP, it
must reference a purchase order to verify the 3-way match process, i.e., purchasing departments,
warehouse, and accounting or A/P. The supplier typically provides a packing slip for the material and/or a
bill of lading for the carrier, which will contain the supplier name, material, and quantity delivered.
Goods are received from the supplier at the central receiving area as a result of a purchase order. A
goods movement is entered into the system referencing this PO, and a goods receipt material document
is posted. Appropriate general ledger accounts are also posted when the materials are received.
Occasionally, goods are received from the supplier without the purchase order on the bill of lading. This
means you need to access the purchase order in the system in a different way to receive the materials.
Examples of goods receipts are:
101 Goods receipt for purchase order or production order into warehouse/stores
102 Goods receipt for purchase order or production order into warehouse/stores – reversal
R elated Transactions & Processes
MB02 Change Material document
MB03 Display Material document
MMBE Stock Overview
MB51 List of material documents for material
Tips & Tricks
Reversal for a Goods movement type is Goods movement type +1. The Goods movement type used
to issue goods to cost center is 201. The Goods movement type used to reverse issue goods to cost
center use 202. The same steps apply except for the difference in movement type.
When the Purchase Order is unknown, be sure to fill in the Bill of Lading Number and the carrier in
the Header Text field. The receiver will need to search on the vendor and/or material to find the
proper Purchase order. The system will provide a list of all open purchase orders that the receiver
can choose to receive against.
Goods receipt tolerances for quantity are set at different levels for material master, purchasing
information record, purchase order, and outline agreements. The order of precedence follows the
same order from least specific (lowest) to most specific (highest). For example, the over/under-
delivery tolerances are set at the material master level.
You can define default values that the system proposes every time you enter a goods movement. For
example, you can define a plant, storage location, and movement type as default values. To define
these default values use the menu path Settings Default values.
You can search for purchasing documents, material documents, reservation documents, and goods
receipts for orders. If you have called up the search function, enter your search criteria in the dialog
box. SAP displays the search result in a separate window at the bottom of the screen. You can use
the functions of the List Viewer for the output of the search result. In this way, you can sort the
documents found according to different criteria.
Version No.: 1 Page 1 of 18
Business Process Procedure
IM.1 Using WM – Goods Receipt
Processing
o To copy the documents to the item overview in order to process them, double-click the
document number.
o You can close the window containing the search results by choosing Close search result.
o You can show it again by choosing Display last search result. The search results disappear
when you call up the transaction again.
To post an item, you have to select each item to be posted using the
checkbox.
If you have to stop processing a goods movement before you have posted it, you can
hold the data you have entered in the system without posting it. This means that the next
time you use the transaction, you only have to call up the held data instead of having to
re-enter it all.
o Copy data that you want to hold to the list of held data by choosing Hold.
o View the list of held data by using the menu path Goods receipt Held data. In this list, you
can choose which data you want to continue processing. The last ten pieces of data you held
are displayed in the overview tree. To select them for further processing, double-click the
document number.
o Held data is automatically deleted when you continue to process the goods movement. You
can delete the held data you no longer require by using the menu path Goods receipt Held
data.
When you leave the MIGO transaction, it remembers your settings for the next time you
visit the transaction. You need to be aware of this if a different goods movement is going
to take place.
You can show and hide this area via the Overview on/off pushbutton. This means you
always have an overview of the last activities you carried out.
o To display the overview, double-click the purchase order, reservation, material or held
document.
o You may also do maintenance in this area by moving your finished items to the trashcan .
SAP will display a message for deficit quantities receipts and over delivery quantities.
For example, if a PO line has an expected quantity of 100 pieces and only 80 pieces
were delivered, a deficit warning will appear. The same will happen with over delivery
quantities. In this case an error message will be displayed. Warning can be overridden
by pressing enter. Errors, however, cannot be overridden. Errors must be resolved with
the Purchasing Department.
SAP does not issue any warning messages or error messages while you are entering a
goods movement. If you want to know for which items the system issued a warning or
error message before you post the goods movements, click . SAP displays all the
warning messages and Error messages in a dialog box.
o If you save the document immediately by clicking , only a dialog box with an error log
containing the warning and error messages (if any were issued) is displayed.
Version No.: 1 Page 2 of 18
Business Process Procedure
IM.1 Using WM – Goods Receipt
Processing
After you have checked a document for the first time, the item overview contains a new
column , which displays the check results for each item using a traffic light
symbol. To go to the error log for this item, click the button.
The table below gives an explanation of the function of some of the useful icons that
appear frequently throughout the Goods Movement process.
Icon Description Function
Displays overview tree list
Displays the last ten documents for orders, reservations,
material documents or held data
Hides overview tree list Hides all items on the “Show Overview” screen
Expands header area Displays the information in the header data area
Expands detail area Displays the information in the detail data area
Restart
Prompts to save and clears GOOD RECEIPTS
transaction
Holds PO
Places purchase order number in hold list for later
retrieval
Line Item detail Indicates which item is displayed for updating
Find PO information Used to search for an unknown PO
Previous or next item Click to navigate to previous or next item
Item OK Click checkbox to indicate item is completed
PO History
Displays good receipts history of the PO item on the PO
Tab
Item Status Code
Displays status of item (also )
Trash Move items, documents to Trash can
Version No.: 1 Page 3 of 18
Business Process Procedure
IM.1 Using WM – Goods Receipt
Processing
Activity
1. Follow the SAP menu as shown, or type the transaction code MIGO in the command field.
Version No.: 1 Page 4 of 18
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